Call Handling: What Is It and Is It Necessary for Your Shopify Online – Webinopoly ””

Let’s Discuss Your Project

Tell us a bit more about what you are working on, and let’s connect.

By entering your number, you agree to receive mobile messages at the phone number provided.* We do NOT sell or share your personal information.

Request a Quote

Call Handling: What Is It and Is It Necessary for Your Shopify Online Store?

Hello, fellow online merchants! Are you tired of struggling to meet customer demands while managing your website? But don't worry, I have good news! Call handling is the ultimate customer service wizard who will impress and satisfy your customers. Call handling is more effective than a kitty chasing laser beams, thanks to its eye-catching techniques and mind-blowing tactics! After experiencing the attention-grabbing magic of call handling, your customers will beg for more. Join me as we explore the world of call handling and determine whether it's a must-have for your Shopify store. This cleverly written and hilariously entertaining story is a must-read! So, let's get started!

What is call handling?

Hello there, eager reader! Prepare to embark on an enthralling journey into the thrilling world of call handling!

Call handling is a skilled art that necessitates dexterity, precision, and mastery. It is the skill of handling incoming phone calls with a perfect blend of professionalism, charm, and wit. Call handling is more than just answering the phone; it is about leaving a lasting impression on the caller, captivated by your magnetic personality and flawless communication skills.

When you answer a phone call, you're not just a receptionist or a machine programmed to answer questions. You're a customer service hero, a knight in shining armor, a problem solver, and a reassuring voice amid a storm. You handle calls with the utmost care, skillfully striking a balance between the caller's requirements and the goals of the business.

You demonstrate your remarkable capacity for multitasking, prioritizing, and situational flexibility with each call you manage.

You are the call's conductor, expertly directing the dialogue to a satisfying end that leaves the caller content and delighted with the interaction.

Call handling is an adventure as well as a job.

From the excitement of a successful call to the annoyance of an unhappy caller, it's an emotional rollercoaster.

But you manage everything with composure and grace, always focusing on the goal of client happiness. 

In short, call handling is the ultimate test of communication skills, a thrilling journey into the heart of customer service, and a chance to make a lasting impact on every person who calls. So pick up that phone and embrace the magic of call handling!

How does handling calls work?

Ahoy there, my curious friend! Are you ready to set sail on a journey to discover the intricacies of handling calls? Now let's fasten our seatbelts and raise the anchor because I'm about to unleash a knowledge tsunami that will leave you struggling for air.

Let's first discuss what handling calls entails. It is simply the procedure of receiving and returning phone calls. Oh, but it's so much more than that, dear reader! It's a dance that subtly juggles professionalism and charisma.

Without further ado, here are the excellent, striking, engaging, enjoyable, grabbing, and astounding ways that managing calls work:

The first step in answering calls is to extend a courteous and warm welcome to the caller. A simple "Hello" won't cut it, oh no! You need to add a dash of pizzazz and a pinch of charm to make the caller feel like they're talking to a superstar.

Once you've got their attention, it's time to identify yourself and the company you're representing. But don't just rattle off a script like a robot! Use your creativity to make it sound like a catchy jingle that will stick in their memory forever.

Next up, it's time to listen carefully to what the caller is saying. This is where your active listening skills come into play. Don't just hear their words, feel their emotions and respond accordingly. If they're happy, be even happier. If they're upset, show empathy and offer solutions.

It's time to give the caller the information or support they require after hearing their worries. Just give them the facts, though, please! Make it seem like a riveting tale with a satisfying conclusion. Create a clear picture in their imaginations with your words.

And now it's time to finish the conversation dramatically! Appreciate the caller for picking your business and making them feel special. To make them grin, add a humorous aside or interesting tidbit.

That's all I have to say, dear reader! 

The five mind-blowing steps to handling calls like a pro. Now go forth and conquer the phone lines with your newfound knowledge and dazzling charisma.

Various Types of Call Handling for Shopify Stores

Shopify stores, ah! the online marketplace where business owners can become billionaires and their dreams come true. Yet with great success comes tremendous responsibility, and managing calls is one of the most crucial facets of running a Shopify company. Let's, therefore, study the many methods of call handling for Shopify stores fascinatingly and hilariously.

Customer care calls are a Shopify store's main source of revenue. All of these calls are focused on giving your customers excellent customer service. It's your responsibility to offer prompt and beneficial assistance, whether customers have inquiries about products, needs aid with orders, or have worries about shipping. And keep in mind that a satisfied customer is a repeat one!

Sales calls: Ah, the sweet sound of cha-ching! Sales calls are all about closing deals and making that moolah. You will be conversing with potential customers who are considering buying your products but need a little encouragement. Your objective is to use your sales abilities to persuade them to hit the "Purchase" button and turn into dedicated customers.

Requests for technical assistance: This style of call handling focuses on finding solutions to problems. Whether it's a bug on your website or an issue with a customer's order, use your technical expertise to identify the problem and find a fix. Don't worry; you don't need to be an expert computer user to handle these calls. Keep your cool, listen to the client's concerns, and use your problem-solving skills to complete the task.

Returns and refunds call: Returns and refunds are a necessary evil in the world of online shopping, but nobody enjoys them. These phone conversations are all about assisting clients with the return procedure and making sure they get a refund if required. The customer could not be pleased with the goods or the level of service they received, making it a potentially problematic scenario. Yet, you may convert a bad experience into a good one and keep the consumer coming back by addressing the conversation with sensitivity and understanding.

Have you ever placed an online item and waited impatiently for it to arrive, frequently refreshing the tracking page? Well, your clients have the same sentiments! Order status calls are crucial because of this. You'll be answering questions about shipping times, delivery dates, and tracking information. By providing accurate and timely information, you'll help ease the customer's anxiety and make them feel confident in their purchase.

Upselling calls: Who doesn't love a sweet upgrade, amirite? These convos are all about hooking customers up with extra goodies that go well with their original purchase. Like, if a customer snags a fresh new dress, you could tempt them with a matching set of kicks. Just make sure you're smooth about it - you wanna be convincing, not obnoxious. By making the upgrade sound like a dope-added benefit, you'll make the customer happier and rake in more cash at the same time. 

Last but not least, feedback calls are the bomb for getting intel and boosting your Shopify shop. These calls are all about asking customers to dish out how things went down while shopping at your spot. You can hit them with questions on anything from how dope the products were, how helpful your customer service peeps were,  and whether the website was easy to navigate. By listening to their feedback and implementing changes based on their suggestions, you'll create a better shopping experience for everyone.

Inbound calls: These are phone convos that come from people outside the company and are answered by the company. The receptionist, phone robot, or individual employees can all take these calls.

Forwarding calls: This option lets incoming calls get rerouted to another phone or device. Like, you can forward a call from your desk phone to your cell or another worker's phone.

Outgoing calls: These calls are started by people inside the company and go to someone who's not in the company. You might make outgoing calls for sales or to help customers.

Automated calls: These are calls that get made by a computerized system. A robocall or interactive voice response (IVR) program might take care of these calls. Automated calls may be used for appointment reminders, customer surveys, or other purposes.

Effective call handling is crucial for any organization that relies on phone communication. By understanding the different types of call handling, businesses can ensure that they have the right tools and processes in place to handle calls efficiently and effectively.

Benefits of effective call handling to Shopify stores

Sure, here are some benefits of effective call handling for Shopify stores, expressed in a fun and engaging way:

Increased customer satisfaction: Effective call handling ensures that customers receive the support they need in a timely and professional manner. Increased customer satisfaction results in favorable evaluations, recommendations, and repeat business. Everyone benefits, thus it's a win-win situation!

Improved brand perception: When customers are pleased with how a Shopify store handles calls, they are more likely to have a favorable impression of the company. Increased loyalty and trust as well as a better reputation in the industry may result from this.

Improved sales and revenue: Effective call handling can help Shopify stores close more sales and generate more revenue. By providing excellent customer service over the phone, businesses can convert more prospects into customers and increase their average order value.

Greater operational efficiency: When calls are handled efficiently and effectively, Shopify stores can streamline their operations and reduce costs. For other crucial corporate duties like marketing, product development, and market research, this might free up time and resources.

Competitive advantage: Shopify stores that invest in good call handling might acquire a competitive advantage over their rivals. Businesses can set themselves apart from rivals and gain more long-term customers by offering superior customer service over the phone.

Effective call handling can have several benefits for Shopify stores. From increased customer satisfaction and enhanced brand image to improved sales and revenue, greater operational efficiency, and a competitive advantage in the marketplace, there are many reasons why Shopify stores should invest in this important area of their business.

Best practices of Call Handling that you need to know as a Shopify store owner

Certainly! Here are the 10 best practices of call handling that Shopify store owners should know, expressed in a fun and engaging way:

Answer promptly: When the phone rings, answer it promptly! Don't leave customers waiting on hold for too long or they may become frustrated and hang up. Answering promptly shows customers that you value their time and that you're eager to help.

Be friendly and personable: Customers want to feel like they're talking to a real human being, not a robot. Be friendly, personable, and approachable on the phone. Smile while you're talking to customers - they'll be able to hear the smile in your voice!

Listen actively: Effective communication is a two-way street. Listen carefully to what customers are saying, and ask questions to clarify any confusion. Paraphrase what customers say to show that you're listening and to ensure that you've understood their needs.

Empathize with customers: Customers may be calling because they're experiencing a problem or frustration. Empathize with them, acknowledge their concerns, and show that you care about resolving the issue.

Be knowledgeable: As a Shopify store owner, you should be knowledgeable about your products, services, and policies. This will help you answer customer questions accurately and efficiently, without having to transfer customers to other departments por employees.

Be patient: It could take some time to assist certain consumers who may be confused or frustrated. Don't rush them off the phone, be patient, and spend some time getting to know their requirements.

If you need to give customers instructions or information, make sure to do so clearly and concisely. Use simple language, avoid technical jargon, and ask customers if they understand.

Follow up promptly: If you promise to follow up with customers after a call, be sure to do so promptly. This shows that you're reliable and that you take customer concerns seriously.

Take notes: During a conversation, making notes can help you keep track of crucial information and make sure you're addressing all of the customer's problems. It can also assist you in spotting patterns or frequent problems that could require more extensive attention.

Always be professional: Finally, always be professional on the phone. This means avoiding slang, swearing, or other unprofessional language. Dress appropriately if you're working in a physical call center, and maintain a polite and respectful tone throughout the call. Your professionalism will help customers feel confident in your abilities and your brand.

Final Thoughts

In conclusion, call handling is an essential component of any successful Shopify online store. Shopify store owners may boost customer happiness, improve sales and revenue, streamline operations, and gain a competitive edge in the market by offering outstanding customer care over the phone.

Nevertheless, call handling involves more than just picking up the phone and resolving issues. Building rapport with customers, demonstrating empathy and understanding, and providing a satisfying experience are all important to keep them coming back for more. It's about being patient, knowledgeable, and professional - and yes, it's even about smiling through the phone!

So if you're a Shopify store owner, don't neglect the importance of call handling. Invest in the right tools, train your employees effectively, and embrace best practices like active listening, clear communication, and prompt follow-up. Your brand will benefit, your bottom line will improve, and your customers will thank you.

Always keep in mind that every phone conversation presents an opportunity to make a good first impression and forge long-lasting connections. So pick up that phone, put on your best smile, and let your Shopify store's call-handling skills shine!

Want to crush your competition and rule the online market? Let Webinopoly be your ace! Our team of experts in development, design, and marketing is committed to helping companies like yours succeed in the constantly evolving e-commerce landscape. We can help you connect with your target clients and land more lucrative sales than ever before with our incredibly cool website design, potent digital marketing strategies, and top-notch SEO know-how. Regardless of your level of industry experience, we have the skills and knowledge to support you in realizing your objectives and growing your business. So why accept mediocrity when Webinopoly can enable you to excel? Get in contact with us right away to learn more!


Let’s Discuss Your Project